I`d say we just need to pick a time of year... say next April, so everybody knows they need to save a few pennies etc

incase we decide to meet up in a neutral country... then we await the time of year and pick a dj / venue to meet

The netherlands is always a good / fairly cheap option for us UK members. Guess we need to figure out who lives where and who would be interested in meeting, before we decide on a place etc. Bit of a Logistical Managerial nightmare